Indian Institute of Management, Nagpur is looking for a qualified & experienced Administrative Assistant for the efficient and effective office administration of the Director’s Office.
Job Description
Position: Administrative Assistant – Regular
Qualification and Experience:
- Applicant should have a Post-Graduation degree/diploma preferably in Management/Arts/Commerce with minimum 60% marks.
- 5 years of overall work experience out of which minimum 3 years in office administration and secretarial services, preferably in education institution or a large organization assisting a senior level leadership position.
- Hands on experience working on MS Office Suite. Related certification will be preferred.
- Excellent communication and interpersonal skills, multi-tasking abilities, organizing resources and establishing priorities including the ability to interact with senior leadership.
- Experience of working at IIMs/IITs/NITs or any other premiere education Institution will be an added advantage.
- Quick learners from varied domains who are passionate for administrative fields and are ready to learn and adapt to the new eco system are also encouraged to apply.
Key Skills:
- Excellent command over MS Office (Excel, Word, and PPT), proficiency in Advanced Excel functions.
- Superior data management skills & analytical mindset.
- Ability to gather data, compile information, and prepare reports.
- Highest level of ethics & professionalism.
Job Responsibilities:
- Scheduling and managing the Appointment Calendar of the Reporting officer.
- Managing correspondence & replying of the e-mails related to the designated position and office.
- Planning & scheduling various meetings and end-to-end meeting arrangements.
- Preparing Agendas/Minutes of Meetings/ Write-ups/Notes/Presentations/Briefs etc.
- Co-ordination and communication with internal stakeholders like faculty, staff, students as well as external stakeholders for the smooth functioning of the office. To represent the Institute & Director’s Office with proficiency & professionalism.
- Organizing and maintaining files, records and documents related to institute’s MoUs, PR, and database for National/ International collaborations in both physical and digital formats.
- Maintaining records for annual accounting and preparing an annual budget for expenses pertaining to the Director’s Office.
- Maintaining records of audit committee meetings, statutory audit meetings and quarterly CAG audits as per guidelines.
- Assisting in preparing reports, presentations, and other materials as needed.
- Providing administrative support for BoG meetings, Academic councils, other statutory and monitoring meetings, conferences and events.
- Replying to Ministries/Management division/RTI on behalf of Director by taking inputs from Director & other Competent authorities.
- Ensuring confidentiality & control of movements of documents from Director’s Office with discretion and professionalism.
- Travel management – booking, tracking and billing for travel and accommodation requirements of institute officials.
- Performing other administrative tasks as assigned from time to time.
- The candidate may be deployed to any of the Administrative/Academic departments of the institute depending on the requirement.
Age: Not exceeding 35 years as on last date of application.
Salary & Benefits: Selected candidate will be offered a Regular appointment at appropriate pay level based on qualification, relevance of experience and suitability for the role as per 7th Pay commission with an initial probation period of 2 years. In addition to this the perks & allowances will be paid as per Institute norms.
The decision of the appointing authority will be final & abiding in this regard.
The staff accommodation will be provided as per the Institute policy.
How to apply: Interested candidates meeting all the job requirements are advised to APPLY ONLINE ONLY on the IIM Nagpur website latest by 08/05/2024 up to 5:00 PM.
Note: Institute reserves the right to depute the candidate to different job roles as per the institute’s requirements which may arise from time to time.
Only the shortlisted/selected candidates will be informed about the further Interview process/ results of the Interview.
Institute will not send communication regarding rejection to other applicants. Emails asking for status updates will not be entertained
We encourage SC/ST/OBC, PWD & EWS candidates to apply for the position