Indian Institute of Management Nagpur is looking for qualified & efficient Junior Programme Coordinator for Executive Education Department.
Job Description
Position: Junior Programme Coordinator – Executive Education
Required Qualification:
- Post-Graduation in any discipline with at least 50% marks or its equivalent grade from a recognized University/ Institute and consistently good academic record.
- Proficiency in computer operations like Excel, Database Management, MS windows & MS Office is must. Ability to perform data analysis in MS Excel including use of formulae, in-built functions, charts, etc. is required.
Experience:
- Post qualification experience of minimum 03 years in Academic Administration in Executive Education space /Higher Education /EdTech /Project coordination / Hospitality industry is preferred.
- Experience at IIMs/IITs/NITs or any other premiere Institution is desirable.
- Experience of handling Accounting processes like bill entries, periodical reports and budget preparations will be an added advantage.
- Quick learners from varied domains who are passionate for administrative fields and are ready to learn and adapt to the new eco system are also encouraged to apply.
Job Profile:
- End to end coordination of programmes assigned which includes planning, promotion(if needed), scheduling, execution & account closure.
- Supporting preparation of proposals as per client requirements and following up till conversion to programme.
- Coordinate with Programme Director and faculty of the each programme for scheduling, reading materials and other academic related support before and during the programme.
- Regular follow up with partner agencies in terms of update on nominations, acceptance letters, confirmation and ensuring smooth delivery of programmes through online platforms.
- Smooth interaction / coordination with internal departments like stores & purchase, accounts, communication, admin etc. to ensure relevant support for programme delivery.
- Payment process from invoice stage till realization from participants (OEPs & FDPs) / Clients (CEPs) / Partner(s) (BLPs)
- Preparation of vouchers, scrutinize correctness of bills and claims, allocate expenditure to correct account heads with respect to Executive Education Programmes
- Facilities booking & coordination– Classrooms, Studios and Auditorium etc.
- Inauguration and Valediction arrangements.
- Logistics – case procurement, programme kit, travel for participants & visiting faculty, meals & refreshments, special dinner, field visit etc.
- Ensuring the best environment for both faculty and participants throughout the programme duration, inside and outside the classroom for best outcome.
- Feedback collation and sharing with Programme Director(s) and faculty.
- Payments to visiting faculty and other vendors against invoices received.
- Alumni registration and activating the status.
- Preparing expenses statement and close the work order / programme account as per the policy and calculations of remunerations to be paid.
- Closing the programme folder in all aspects and archiving it for future reference.
Skills:
- Excellent understanding of MS – Office tools such as MS- Outlook, Word, PowerPoint, Excel and other productivity tools is essential.
- The candidate should have excellent communication and interpersonal skills & multi-tasking abilities including the ability to interact with senior leadership.
- Positive attitude, a detail orientation and ability to interact with multiple stake-holders not limited to Faculty members, internal departments, client organizations, participants /executives from Corporate / Govt & PSUs and vendors.
- Should be confident & self-motivated, should have a capability of being a team player and resourceful in managing challenges.
The candidate may be tested on the computer skills as required for the position during the interview process.
Age: Not exceeding 30 years as on the last date of application.
Salary & Allowances: Selected candidate will be offered a fixed-term appointment for One year on IIM Nagpur contract on a consolidated monthly salary commensurate with qualification and experience. The contract may be extended further based on performance / satisfactory discharge of duties and the Institute’s requirements.
In addition to this the perks & allowances will be paid as per Institute norms.
The staff accommodation will be provided as per the Institute policy.
How to apply: Interested candidates meeting all the job requirements are advised to APPLY ONLINE ONLY on the IIM Nagpur website latest by 10/05/2024 up to 5:00 PM.
Note: If during or after completion of the contract period or at the time of joining the Institute finds the candidate suitable for any other role, the same may be offered to him/her. Institute reserves the right to depute the candidate to different job roles as per the institute’s requirements which may arise from time to time.
Only the shortlisted/selected candidates will be informed about the further Interview process/ results of the Interview.
We will not send communication regarding rejection to other applicants. Emails asking for status updates will not be entertained.
We encourage SC/ST, OBC, PWD & EWS candidates to apply for the position